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Administrative Assistant f/m

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Date: Apr 27, 2022

Location: Toulouse, FR, 31100

Company: Ansys

Ansys is the global leader in engineering simulation, helping the world's most innovative companies deliver radically better products to their customers. By offering the best and broadest portfolio of engineering simulation software, Ansys helps companies solve the most complex design challenges and engineer products limited only by imagination.

 

Summary / Role Purpose

 

The administrative assistant’s main responsibility will be to ensure an efficient running of the office.

The administrative assistant will be involved in providing information, support to all employees, teams and managers, handling general services and performing some duties for the HR team.

This role requires a high level of professionalism in dealing with managers, and a high level of integrity and discretion in handling confidential information.

This position is based in our Toulouse office.

 

Key Duties and Responsibilities

 

  • Act as primary Office Receptionist, welcoming visitors and employees to the office by greeting them, answering and referring questions
  • Welcome new staff and assist with departing staff members
  • Manage the good condition of the premises (cleaning) and arrange for necessary repairs
  • Act as point of contact for local office management issues
  • Assist in the organization of business meetings, department events and work council event if needed, including logistical support (Book agendas, reserve meeting rooms, order meal)
  • Manage package expeditions, sign for pre-authorized packages (UPS, FedEx, courier, etc.)
  • Assist to organize trainings sessions
  • Scheduling medical visits for the employees in Toulouse
  • Organize and maintain departmental files and supplies in collaboration with respectively the facilities and the IT departments
  • Monthly distribution of the meal tickets to the employees
  • Manage profiles through the ANSYS travel portal and support to employees if needed
  • Support the staff, when needed, to process their travel expenses
  • Support the staff when they fill in their weekly time sheets
  • Raise Purchase Requests for events, trainings and other activities related to the office
  • Other duties as assigned

 

 

 

Minimum Education/Certification Requirements and Experience

  • High level of professionalism, precision, and discretion
  • Ability to handle confidential or sensitive information
  • Must have strong organization skills and be thorough in work approach
  • Excellent verbal and written communication skills
  • Ability to learn quickly, and strong attention to details
  • Proficient with Microsoft office software such as Word, Excel, PowerPoint
  • Fluent in French & Good English level

 

Preferred Qualifications and Skills

  • Administrative Assistant Degree in related discipline

 

CULTURE AND VALUES
Culture and values are incredibly important to Ansys. They inform us of who we are, of how we act. Values aren't posters hanging on a wall or about trite or glib slogans. They aren't about rules and regulations. They can't just be handed down the organization. They are shared beliefs – guideposts that we all follow when we're facing a challenge or a decision. Our values tell us how we live our lives; how we approach our jobs. Our values are crucial for fostering a culture of winning for our company:

  • Customer focus
  • Results and Accountability
  • Innovation
  • Transparency and Integrity
  • Mastery
  • Inclusiveness
  • Sense of urgency
  • Collaboration and Teamwork

 
WORKING AT ANSYS
At Ansys, you will find yourself among the sharpest minds and most visionary of leaders, collectively aiming to change the world with innovative technology and remarkable solutions.  With the prestigious reputation in servicing well-known, world-class companies, standards at Ansys are high, met by those willing to rise to the occasion and meet those challenges head-on.  Because at Ansys, it’s about the learning, the discovery and the collaboration.  It’s about the “what’s next” as much as the “mission accomplished”.  It’s about the melding of disciplined intellect with strategic direction and results that have, can and will impact real people in real ways, forged within a working environment built on respect, autonomy and ethics.
 
At Ansys, you will find yourself among those eager to drive the world towards the next best thing with hands planted firmly on the wheel.
Our team is passionate about pushing the limits of world-class simulation technology so our customers can turn their design concepts into successful, innovative products faster and at lower cost.  As a measure of our success in attaining these goals, Ansys has been recognized as one of the world's most innovative companies by prestigious publications such as Bloomberg Businessweek and FORTUNE magazines.
 
Ansys is an S&P 500 company and a component of the NASDAQ-100.
 
For more information, please visit us at www.ansys.com
 
Ansys is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics.
 
Ansys does not accept unsolicited referrals for vacancies, and any unsolicited referral will become the property of Ansys.  Upon hire, no fee will be owed to the agency, person, or entity.