Accounts Payable and Travel & Expense Coordinator

Requisition #: 13530

As an Ansys employee, you have helped shape a legacy that spans more than 50 years, enabling innovators across industries to push boundaries by using the predictive power of simulation. Now is the time to seize the opportunity to grow and develop your own career here at Ansys.  We are committed to fostering a culture where employees and leaders think “Ansys First” when adding talent to their teams. Let’s continue pushing boundaries together. Go on and explore what opportunities are out there!

Summary / Role Purpose

The AP and T&E Coordinator is an entry-level, full-time (40-hours per week) position that will work closely with members of our Bank Verification, Accounts Payable (AP) and Purchasing teams, in order to ensure that payments are made to the correct and appropriate vendors as part of the new vendor onboarding process. Attention to detail, disciplined follow-up procedures, ability to absorb and maintain knowledge or processes, and initiative are the keys to success. The AP and T&E Coordinator will need to gain an understanding of the nsKnox standard operating procedures to effectively complete standard and self-verifications within the tool for vendor enrollment. Additionally, they will be responsible for updating banking information for vendors within Ansys’ ERP system. This individual will assist and take initiative in identifying, assessing, and resolving complex issues and problems, and escalating whenever necessary. Effective internal communication and teamwork are required. This role will report to the Global Manager of Accounts Payable and Travel and Expense (T&E).

Key Duties and Responsibilities

• Complete bank information verification process for new vendors and existing vendors.
• Review vendor bank letters/voided checks against information entered by the vendor within nsKnox.
• Update Oracle based on the electronic banking information received along with the bank letter/voided check received – updates include banking details, payment details, contact information, and organization.
• Upload supporting documentation from the banking verification process into Oracle.
• Communicate with vendor contact to confirm banking details have been validated and entered into Ansys’ system.
• Validate banking information for vendors with an annualized spend of less than $5,000 in the PNC account verification tool.
• Perform phone verifications of banking information for vendors that are unable to complete verification through nsKnox.
• Manage the nsKnox Open US AP queue within ImageNow (document imaging and workflow management tool).
• Work closely with AP and Purchasing teams on new vendor onboarding information.
• Communicate internally with members of the bank verification team to ensure vendors are onboarded timely.
• Escalate issues arising from the vendor onboarding process with members of the AP, bank verification, and purchasing teams.
• Monitor Bank Verification team email on a daily basis.
• Handle vendor inquiries as needed.
• Other clerical tasks as assigned.

Minimum Education/Certification Requirements and Experience

• High school diploma required
• Associate’s Degree in business or similar field preferred
• Excellent Verbal and Written Communication Skills
• Must have strong organization skills and demonstrate strong attention to detail
• Must show ability to multi-task and work well independently
• Must be thorough in preparation of work products
• Must have strong customer service skills
• Working knowledge of Microsoft applications and strong computer skills

Preferred Qualifications and Skills

• Experience with nsKnox or other bank verification systems a plus
• Knowledge of Oracle a plus

At Ansys, we know that changing the world takes vision, skill, and each other. We fuel new ideas, build relationships, and help each other realize our greatest potential in the knowledge that every day is an opportunity to observe, teach, inspire, and be inspired. Together as One Ansys, we are powering innovation that drives human advancement.

Our Commitments:

• Amaze with innovative products and solutions
• Make our customers incredibly successful
• Act with integrity
• Ensure employees thrive and shareholders prosper

Our Values:

• Adaptability: Be open, welcome what’s next
• Courage: Be courageous, move forward passionately
• Generosity: Be generous, share, listen, serve
• Authenticity: Be you, make us stronger

Our Actions:

• We commit to audacious goals
• We work seamlessly as a team
• We demonstrate mastery
• We deliver outstanding results

OUR ONE ANSYS CULTURE HAS INCLUSION AT ITS CORE
We believe diverse thinking leads to better outcomes. We are committed to creating and nurturing a workplace that fuels this by welcoming people, no matter their background, identity, or experience, to a workplace where they are valued and where diversity, inclusion, equity, and belonging thrive.

TAKE A LEAP OF CERTAINTY IN YOUR CAREER AT ANSYS

At Ansys, you will find yourself among the sharpest minds and most visionary leaders across the globe. Collectively we strive to change the world with innovative technology and transformational solutions. With a prestigious reputation in working with well-known, world-class companies, standards at Ansys are high – met by those willing to rise to the occasion and meet those challenges head on. Our team is passionate about pushing the limits of world-class simulation technology, empowering our customers to turn their design concepts into successful, innovative products faster and at a lower cost.

At Ansys, it’s about the learning, the discovery, and the collaboration. It’s about the “what’s next” as much as the “mission accomplished.” And it’s about the melding of disciplined intellect with strategic direction and results that have, can, and do impact real people in real ways. All this is forged within a working environment built on respect, autonomy, and ethics.
 

CREATING A PLACE WE’RE PROUD TO BE 
Ansys is an S&P 500 company and a member of the NASDAQ-100. We are proud to have been recognized for the following more recent awards, although our list goes on: America’s Most Loved Workplaces, Gold Stevie Award Winner, America’s Most Responsible Companies, Fast Company World Changing Ideas, Great Place to Work Certified (China, Greece, France, India, Japan, Korea, Spain, Sweden, Taiwan, U.K.).

 
For more information, please visit us at www.ansys.com
 

Ansys is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics.
 
Ansys does not accept unsolicited referrals for vacancies, and any unsolicited referral will become the property of Ansys. Upon hire, no fee will be owed to the agency, person, or entity.